Effective Date: June 25th, 2019
Collection and Use of Personal Information
Information You Provide to Us
You do not have to register for an account to visit our School Cash Online website. You must register for an account to access some of the features offered through our website, such as making payments to your child’s school and approving school permission forms. When you register, we collect certain information from you, including personal information such as your full name, email address, physical address, and a password that you select. Your email and password are used to allow you to login to your account. We also collect your response to a specific security question (e.g., your maternal grandmother’s maiden name), which we may use as necessary to help verify your identity.Your registration information is used to set up and otherwise administer your account. You can edit and update your personal information in your account settings.
When you make a payment, we also collect personal information based on the payment method you select, as identified below:
We use this information to process any payments made through the website and to provide you with a payment history and record of payments. Your personal information is also used to set up any scheduled or recurring payments you select. If your payment is a donation, we may use your information to generate a tax receipt.Please note that if you use Interac Online or PayPal for fees and payments, including for myWallet payments as described below, you will be re-directed to third-party websites to make a payment. These websites are not owned or controlled by us and therefore we have no control over and are not responsible for the manner in which these third parties process personal information. We encourage you to carefully review the privacy policies on these third-party websites.
Information We Receive from Schools or Schools Boards
KEV Group provides software as a service to schools and school boards to help them manage school fees. We receive personal information regarding students from schools and school boards in order to provide our services, including student name, date of birth, gender, address, phone number, school board district, school, grade level, homeroom number, course enrollment, student identification number, and parent/guardian information.We use this information in order to administer our service, including assigning school fees to the appropriate School Cash Online accounts, facilitating payment for such fees, and obtaining and administering permissions.
Information We Collect Automatically
We and our third-party service providers, including Google Analytics, collect, process, store and analyze information obtained from your browser, including IP address, device identifiers, browser characteristics, operating system details, language preferences, referring URLs, length of visits, and pages viewed. We also use “cookies” or other tools that track, measure and analyze the behaviors and usage patterns of visitors to the School Cash Online website. We use this information to help us understand how visitors engage with the School Cash Online website and to improve our visitors’ experience. We also collect and use IP addresses to help verify our users’ identities when submitting forms and permissions.
You can obtain additional information on Google Analytics’ collection and processing of data and data privacy and security, including how to learn more about opting out of Google Analytics’ data collection.
Your web browser may have settings that allow you to transmit a “Do Not Track” signal when you visit various websites or use online services. Like many websites, this website is not designed to respond to “Do Not Track” signals received from browsers. You can learn more about “Do Not Track” signals here.
Information about your use of this website and other online services may be collected over time and across different devices and websites when you use our website.
Sharing of Personal Information
Schools and School Boards
We share information regarding account holders and students such as fees paid, amount of payment, donations made, and permissions granted with the student’s respective school and/or school board in order to provide our service. We may also share information with school boards as necessary to help verify an individual’s eligibility to add a student to their account.
We may also share information such as a name and email address regarding individuals who have purchased an item from a school or school board (e.g., tickets to a school fundraising concert open to the public) so the school or school board can administer the item (e.g., delivery of tickets).Service Providers
Your personal information may be transferred (or otherwise made available) to our affiliates and other third parties who provide services on our behalf. We use third parties to assist with payment processing, to provide technical support and solutions, and to host and manage our website. Our service providers are given the information they need to perform their designated functions and are not authorized to use or disclose personal information for their own marketing or other purposes.
Your personal information may be maintained and processed by us, our affiliates and other third-party service providers in the US or other jurisdictions. In the event that personal information is transferred to the US or other foreign jurisdiction, it will be subject to the laws of that jurisdiction and may be disclosed to or accessed by the courts, law enforcement and governmental authorities in accordance with those laws.Legal and Compliance
We and our service providers may provide your personal information in response to a search warrant or other legally valid inquiry or order, or to another organization for the purposes of investigating a breach of an agreement or contravention of law or detecting, suppressing or preventing fraud, or as otherwise required or permitted by applicable Canadian, US or other law or legal process. Your personal information may also be disclosed where necessary for the establishment, exercise or defense of legal claims and to investigate or prevent actual or suspected loss or harm to persons or property.Sale of Business
Personal information may be provided to third parties in connection with a merger or sale (including transfers made as part of insolvency or bankruptcy proceedings) involving all or part of KEV Group or as part of a corporate reorganization or stock sale or other change in corporate control, including for the purpose of determining whether to proceed or continue with such transaction or business relationship.
Safeguarding and Retention of Personal Information
We have implemented reasonable administrative, technical and physical measures in an effort to safeguard the personal information in our custody and control against theft, loss and unauthorized access, use, modification and disclosure. We restrict access to your personal information on a need-to-know basis to employees and authorized service providers who require access to fulfill their job requirements.We have personal information retention processes designed to retain personal information for no longer than necessary for the purposes stated above or to otherwise meet legal requirements.
You may have the right to access, update and correct inaccuracies in your personal information in our custody and control, subject to certain exceptions prescribed by law. For example, you may access, review and update certain types of your personal information through your account settings. Additionally, you may request access, updating and corrections of inaccuracies in other personal information we have in our custody or control by emailing or writing to us at the contact information set out below. We may request certain personal information for the purposes of verifying the identity of the individual seeking access to their personal information records.
Third Party Websites
The site may contain links to other websites that are not owned or controlled by us. We have no control over, do not review and are not responsible for the privacy policies of or content displayed on such other websites. When you click on such a link, you will leave our service and go to another site. During this process, another entity may collect personal information from you.
1167 Caledonia Road, Suite 200
North York, ON M6A 2XI
- or -Privacy Officer